Provident Fund (EPF) Registration

The Employees' Provident Fund is a social-security scheme under the EPF & MP Act, 1952, administered by the EPFO. It builds a retirement corpus for employees, with a pension (EPS) and life-insurance (EDLI) component.

An establishment employing 20 or more persons must register, generally within the prescribed time of crossing the threshold. Both employer and employee contribute 12% of basic wages plus dearness allowance.

Employees drawing basic wages up to ₹15,000 a month are mandatorily covered; those earning more can be brought in by agreement.

• Establishments employing 20 or more persons (and certain notified classes below 20)
• Mandatory coverage for employees with basic + DA up to ₹15,000 per month
• Voluntary registration is possible with the employees' and employer's agreement

• PAN of the establishment and registration/incorporation proof
• Address proof of the establishment
• Cancelled cheque and bank details
• Digital signature of the authorised signatory
• Employee details — Aadhaar, bank account, salary, and date of joining

1. 01

   Assemble establishment and employee details

   Collect the registration, bank, and employee particulars.

2. 02

   Register on the EPFO portal

   Apply through the Shram Suvidha portal and obtain the establishment's PF code.

3. 03

   Create employee UANs

   Generate Universal Account Numbers and link employee KYC.

4. 04

   Run monthly compliance

   File the monthly ECR and pay contributions by the 15th of the following month.

PBT registers your establishment and keeps the monthly PF compliance on track.

• We confirm applicability and the registration timeline
• We complete the EPFO registration and set up UANs
• We file the monthly ECR and prepare challans
• We respond to EPFO notices and inspections
• Scope and fees agreed in writing up front

• When is EPF registration mandatory?

  Once an establishment employs 20 or more persons (and for certain notified classes below that).

• What is the contribution rate?

  12% of basic wages plus DA from the employer and 12% from the employee, with the employer's share split between EPF and the pension scheme.

• What is the monthly due date?

  Contributions and the ECR are due by the 15th of the following month.

• Can an establishment with fewer than 20 employees register?

  Yes — voluntary registration is allowed with the agreement of the employer and employees.

• How long does registration take?

  Typically a few working days once the establishment and employee details are ready.